This is the main page for system administrators to monitor, edit, and keep track of what is going on in their corporation (as far as timecards). By default, the page will show the today's activity and will list the persons who have clocked in/out throughout the day. If you wish to look-up a single user, single department, or different dates, use the form on the top of the page. All dates should be in the "m/d/yy" format.

The top section of this page has a number of different links to help with timecard management. Each page has its own help file to help with the task at hand.

There is a link to help managers get setup to edit employees within their assigned departments. Additional help is available on that page.

If you need to edit a timecard, click on the links provided within the report details. If a timecard has a modified flag by it, this means that the timecard has been altered or changed through the edit timecard page. Note: Every time you change a timecard, your name, date, and actions will be recorded in the history.

As an administrator, you can run the timecard lock report. This will do a 10 day look back and will lock all open timecards. Once a timecard is locked, you can still edit it but a manager can not edit it. This report can be run as often as needed and helps keep honest people honest.

The IP addresses (numeric web address) are where the clock in/out occurred. The IP address is a special number that is assigned to each computer as you browse the Internet. Many times the IP address is called your network id number. If you click on the actual IP address (once shown), the system will send you to an outside page that will try to do a look-up of the IP address value. An IP address will look something like this: 127.0.0.1 (four sets of numbers and dots).

TIP: The in and out dates must be the same date. The math that is done on the timecards assumes that the in and out dates are the same. That allows the system to calculate things on the fly (just looking at differences in time instead of differences in both dates and times). They, the dates and times, are actually stored in different fields and thus the difficulty in comparing multiple fields on the fly. If the same date is not recorded, an error will be thrown when processing for payroll and you will be required to fix the date issue before the payroll will calculate correctly.

Graveyard TIP: If you are having problems with the graveyard shift and keep having to manually update timecards, you may want to make sure that your payee/user is set to the "grave" work shift. If yes, the system is setup to automatically watch for timecards that roll over the midnight hour. If they are set to grave, the system will clock them out at 11:59:59 pm (one second before midnight on the same day) and then clock them back in at 12:00:01 am (one second into the next day). Kind of a double step. If you want more info about the graveyeard work shift, see this news and updates entry. Enjoy.

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