Glossary Terms:

A

• Actions/Action Page - Often, when you are on the web you interact with a form. This form always submits its data to an action page, where it performs an action. Normally, this is a database action, report filter, or some other logic function that is performed.
• Accounts Payable - All bills, invoices, PO's and reimbursements that are due to be paid. Money that is owed to others from your company. 
• Accounts Receivable - All customer invoices that are not paid. Money that is owed to your company. 
• Active - A status that designates data as being in use. This status relates to almost every database record, or at least all main players within adilas. By default, the active items show up on reports and searches. Inactive items must be specifically requested, if needed.
• Add - This is a general term which usually means create, multiply, or add on to. Common things could be add a customer, add an invoice - basically this means create a new one or apply an additional one. 
• Add to Queue - This assigns a customer to the main queue (waiting room or waiting list). Often this is used in connection with shopping carts and other service oriented checkout processes.
• Adi - Meet our mascot, Adi! Our blue dog avatar, Adi, is the mascot of Adilas, and encompasses what we are comprised of - a trustworthy, invaluable, and loyal sidekick for your business. She's always ready to help!
• Admin Time Clock - This allows admin users to see all active time cards/hours based on requested parameters. It also gives the ability to edit the time cards.
• Adobe/PDF - See PDF. This is a product made by Adobe which requires a reader. PDF stands for Portable Document Format which is a format that can be read across browsers.
• Advanced Add to Cart - The advanced add to cart function is based on permissions. We sometimes call this the haggle mode feature. You can change prices, quantities, back into things, figure out advanced math, change mark-ups, view profit percentages, apply discounts, etc. Super flexible. Not required, but a very flexible add item to the current shopping cart functionality. Inside the system, it can be accessed by clicking on the double plus (++) link per item.
• Advanced Searches - All main sections or player groups in the system have advanced searches. These searches include far more filter options than a standard search. Often, you can even pick and choose what fields, columns, or values to show. Once the reports are returned, there are save options for viewing these reports later. If you are a quick search user, the keyword adv (short for advanced) can get you to the advanced searches without other actions.
• Age Verification - This is a process of checking the age of a patient, or client, for either viewing and/or purchasing options. If age verification is needed, turn that feature on in the corp-wide settings. This can be for ecommerce (viewing and purchasing) and/or internal processing (check-in, verification, diver license swiping, or other identity checks).
• AI - Artificial Intelligence is tied to a LLM or large language model behind the scenes. Often AI is used to automate tasks, it can use "fuzzy logic" to process natural language and then replace normal speech with computer API calls or functions. Various other options exist as well. This is a growing field, and player, in the computer and web space.
• AI Agent - An AI agent is a special function of normal AI. The agent gets, or is given, access to do certain tasks and/or functions. Often, the agents are trained specifically on a certain task or business function. Inside of adilas.biz, we have an AI agent named "Adi". It has been programmed to help with simple navigation, training, deployment, settings, and even some consulting. The goal is to help it keep learning and adapting so that it will be a master adilas.biz user and consultant.
• AI Context Window - The AI context window is a set number of tokens that make up its available (quick) memory. A good way to think of the context window is like a sliding window that can move over tons of data. It doesn't care about all of the pieces, it is only looking for what matches its context, or what is being requested. Often, the context window tries to stay in the same scope or mode. If needed, the context window could shift, so that it can do other tasks. Another way to think of it is like a Google search. Tons of information out on the web, but the search only brings back what you need. Imagine that happening with AI, but even better and possibly layered.
• AI Image Generator - This is an AI tool that takes normal, written, or typed prompts and then creates an image for you using an AI backend. The system has a number of places that allow for AI image generation. Things like item category images, item photo galleries, etc.
• AI Quick Search - This is a super version of the normal quick search. This interface allows you to jump and do almost anything in the system using a simple form (sometimes called a command line interface). Quick help, prompts, and cheat sheets are available from that page. Imagine a simple Google search type interface for the entire system. Very cool!
• AI Tools - An AI tool is a preset, or preprogrammed function or method. These could be API's, sockets, or special tasks that an AI agent knows how to use. They could also be set URL (web addresses) or form submission functionality pieces. The term tool, or tools, is used to help the AI agent know what options it has to do and/or perform.
• API - An API is an application programming interface. Basically, it's a way for computers to talk to other computers. You can do special tasks, request data, and sync records using API's. Very flexible. Most API's have lots of documentation of what is allowed or required. For security, there are often special keys, tokens, and settings that may be assigned or used. API's also have a master switch that either allows or denies access.
• A/P's - See Accounts Payable. A/P's is an acronym for Accounts Payable, which is an accounting term for who do I owe and when is the payment due. 
• A/R's - See Accounts Receivable. A/R's is an acronym for Accounts Receivable, which is an accounting term for who owes me money and how can I collect it.
• Assets - Any resources owned by the business. Assets are tracked on the balance sheet. Assets are one of three main categories. There are assets, liabilities, and equity. Inside the system, many of the assets are automatically tracked or called system-maintained balance sheet items. These are things like bank balances, petty cash, inventory levels, and accounts receivable. We also offer options for other assets to be tracked on the balance sheet through user-maintained balance sheet items (not automated by system). These may be monies that you loaned out, vendor credits, etc.
• Assign to Cart - This is a button on the customer log page (customer profile page) or some other customer report. By clicking this link/button, it will add the current customer to the shopping cart.
• Authorize.net - An available merchant processing gateway. Provides integration for internal shopping cart, online bill pay (clients paying after the fact), and ecommerce solutions.
• Ctrl-A - This is a keyboard shortcut on windows for selecting all the content in a certain area. This is control plus the A key.

B

• Balance Sheet Item - A user-maintained account that stores data on the balance sheet. Your company may create any number of these user-maintained balance sheet items. As a note, there are many automated tasks that the system will monitor and track for you as well. Those are called system-maintained balance sheet items. A user-maintained balance sheet item (BSI) may be an asset, liability, or an equity account. Without going super deep, each balance sheet item gets created, gets a starting value, and then it may be connected to any number of other transactions that either bring its value up or down, depending on what is happening. These are used for financial records on the balance sheet report.
• Bank Reconciliation - This is a process of matching what the system says (deposits and expenses) to what the bank says. Most deposits and expenses have a number of dates. These dates are the creation date (you know about it), the verified date (when the bank knows about it), and a posting date (when it becomes locked down). Most bank reconciliation reports deal with the verified date. Things may be verified one-by-one or there are some bulk tools and processes.
• Banks - Inside the system, a bank is a virtual account where you can track monies going in or out. At least one is required if you want to do deposits or expenses. An unlimited number of banks may be created. Some companies also use banks to help track credit cards and other cash tracking accounts.
• Barcode - A barcode is a series of lines and spaces that make up a unique value. They are often used to help speed up the sales process. Inside the system, barcode values may be added to numerous items including inventory items, special POS buttons, discounts, flex grid tie-ins, and all sorts of other id's or numbers. There are fields to record barcodes, or you may create your own. Inside the system, we allow for numbers 0-9, all alpha characters, and even some special characters. There are also a number of barcode generators and label makers built into the system.
• Basic Live PO - There are multiple types of PO's or purchase orders. A basic live PO deals with vendor specific items that are present or available for sale. Without going super deep, there are other PO types such as special PO's, update PO's, build PO's, request PO's, and others. The name basic live PO may be changed in the corp-wide settings (see section C).
• BI or Business Intelligence - This is the process of gathering up smaller pieces of data and being able to show trends, totals, sums, averages, counts, maxes, mins, stats, and other telling data. Business intelligence is often used by companies to show quick values and even tell digital stories over time. Often BI uses lots of reports, exports, and other graphical representations of the data to help the user easily see what is going on.
• Big Data - Think mixing everything... Big data refers to collecting large sets of data that can then be analyzed to reveal trends, patterns, and relationships. These data sets are often too large and varied to be handled by traditional data processing systems. They require more specialized systems to organize and compute the information gathered so it can be better utilized in business decision making.
• Bit Map Image - This is similar to a JPEG, PNG, or a GIF image. Technically a bitmap means little, tiny blocks of color that are organized in an image format to show a picture of some kind. The other kind of image is what is called a vector, which has smooth mathematical lines that creates its visual appearance.
• Black Box - We use this term to talk about custom code or page level take-overs. These page take-overs allow customer specific functionality as requested. Basically, a black box is one or more insertion points where we can make a change. We do a lot of custom coding for our clients. This is part of the technology that allows for that to take place.
• Browser - Browsers are how all web-based content is shown. There are multiple browsers and some of them are based on your operating system or preference. These are things like Google Chrome, Microsoft Edge, Safari, Opera, Firefox, etc.
• BSI - An acronym short for Balance Sheet Items. It may also be shown as B.S.I. See balance sheet item definition for more information. There are system-maintained and user-maintained balance sheet items. Most of the BSI's deal with the user-maintained items. Think of a miniature account for various things. Some of these could be things such as loans, individual or company investments, large assets like buildings, vehicles, machinery, etc.
• Build & Hold - This term is used inside the recipe/build section. It is used on the raw goods side. The build and hold process uses raw goods and eventually creates an outcome or other product. Technically, we use other terms such as ingredients, outcomes, etc. This build and hold process is usually a preparatory step and those products may be used farther down the manufacturing line, or to be sold independently.
• Build & Sell - This is another term used inside the recipe/build section. The build and sell process is used on the invoice side. Often the build and sell process may be used for quick, just in time, preformatted groups, or kits. Basically, you put together the recipe (what you want to sell as a group) and then you build it, or add multiple things to the shopping cart as needed.
• Build PO - This is one of the PO or purchase order types. This is used to take raw goods and combine them into one or more new items or pieces. There are multiple PO types such as live PO's, request PO's, update PO's, and build PO's. This may sound like the recipe/build section, but it is different. This is the actual PO or inventory tool that helps with the inventory tracking. A recipe may be used but it is not required. Either way, you are taking some form of an item, or multiple items, and making them into something else.
• Bulk - The word bulk means more than one thing in the system. In general, it means doing more than one thing at a time. This could be bulk adding items, bulk editing or updating line items, bulk verifying, bulk clean-up processes, etc. It could also mean bulk printing of labels, invoices, bulk uploads, and the list keeps going.
• Bulk Add - This is a term used to denote adding one or more items to things like PO's, shopping carts, deposits, etc. Basically, you do a search, and then you can interact with one or more of the items that are showing from your search. Usually, the process looks for either a valid quantity or checkmark, then once the add button is clicked, only those values will show up on the correct page as new line items.
• Bulk Edit - This term is used to modify, update, or edit line items. Usually line items are found on invoices, quotes, purchase orders, expense receipts, deposits, etc. Bulk edit will take you to a special page where multiple changes may be made at once. Upon submitting the form, all changes are stored in the shopping cart (memory) or database.
• Bulk Transfer - This term deals with transfer invoices and moving things around. Most transfer invoices take place through the shopping cart and special bulk tools. Imagine things in a warehouse and then moving them just in time, on a schedule, or for an event. The bulk transfer is very handy and helps save some time. There are also some bulk transfers that happen if you are doing cultivation, harvesting, or other plan related activities. Those bulk transfers happen on special PO's.
• Bulk Verify - This is a term that we use on deposits and expense receipts to help keep bank balances up to date. Usually, most financial documents have multiple dates. There is the creation date (you know about it), the verify date (the bank knows about it), and the post or lock-down date. 
• Bump Value Up - The term bump just means move in a direction. Some systems would say debit or credit. We just say bump meaning which direction of flow is it going. Bump up means you are somehow increasing a value or total.  
• Bump Value Down - The term bump just means move in a direction. Some systems would say debit or credit. We just say bump meaning which direction of flow is it going. Bump down means you are decreasing a value or total. 

C

• CartPointe - An available merchant processing gateway. Provides integration for internal shopping cart, online bill pay (clients paying after the fact), and ecommerce solutions.
• Cart - Where items are placed in order to make a purchase (see also Shopping Cart). The shopping cart is available for both internal POS transactions and external ecommerce transactions. Both carts have multiple sub tasks, features, and tons of functionality.
• Cash - This term deals with some sort of money or bills. Inside the system, cash is a money type (similar to check, credit card, etc.). The term may be used on the inbound side from customers and clients. It may also be used on the outbound side for vendors and payees as a form of payment. Without getting super detailed, there are also some accounting terms that deal with cash and actual cash value.
• Cash Counter - This is a special page inside the system that allows you to put in figures and it helps you count the total cash. For example: I have 103 $20 bills, 37 $10 bills, 56 $5 dollar bills, 17 $1's, etc. This would give you the total value of the cash. It also works for coin or cents.
• Chart Of Accounts - This is a traditional accounting term, meaning a way to organize different parts of the financials. Often, traditionally, they have a number assigned to them that help them show up in the correct spot for the P&L, income statement, and balance sheet. Think of them like named containers for data and records. Often inside of the system, we use the terms expense types, deposit types, and balance sheet types to mean or reference chart of accounts. Without going into too much detail, adilas.biz uses technology and relational databases to simulate what traditional chart of accounts did (paper/pen or 2D model). Tracking objects and data over time to help them show up in the correct financial documents.
• Check - This is one of the many money types used inside of the system. This could be used on inbound or outbound transactions.
• Check Requests - A check request is a potential precursor to an expense. It is similar to how a quote and an invoice are related, a quote is a potential precursor to an invoice. A check request does not count toward financials while it is in the request state. It requires an approval, and once it is approved, then it can become an actual expense and will be booked on the financials. 
• Child - Connected to a parent item (parent inventory) which carries the name, the main item id, and some basic information. The child item is unique and may carry more specialized information (see also Sub Inventory). The term child is somewhat of a shortcut for talking about that parent/child item relationship.
• Chooser - This is a page with 40+ choices of other pages that may be set as your default homepage (starting place within the system). It is called the chooser because the user "chooses" which one is most suitable to their needs. Once chosen, that page becomes the new homepage. Switch as often as you like based on your tasks or your style.
• Classic - An interface that shows all potential functions in the system. Not geared toward any particular tasks or industry. There is also a thing called the classic cart - one of the original internal shopping carts. For the most part, classic means original, or an oldy but goody.
• Clear Cart - Wipes out all actions related to the active shopping cart. This action must be performed to log out of the system, or to start a new cart.
• Clock In/Out - This is a way for users to track their hourly work. There are multiple levels within the timeclock application, including admin, managers, and payee/user levels. The users must be assigned to a department and have the correct permissions turned on to clock in/out. These hourly records may be used by themselves or advanced into the payroll side of the system.
• Closed - This usually means some sort of ending or removing of certain things inside the system. We often use the term of inactive status if dealing with removing or hiding certain things. There is also some direct usage of the term closed, dealing with sub inventory. Once a sub/child item is at quantity 0, it can be closed.
• Clover - An available merchant processing gateway. Provides integration for internal shopping cart, online bill pay (clients paying after the fact), and ecommerce solutions.
• Corp Id - The identifying number associated with every corporation. It is assigned upon activation. This value is basically your "world" number. It is used in numerous places within the system, including external resources such as ecommerce.
• Corp Key or Alias - This is a special way to denote a corporation without just using the id number. A corp key is a combination of three letters of the corporation name, a dash, and then a numeric corp id number (it may be padded with 0's, if needed). Pretend that a company's name was
  "Playground" and the corp id was 53, the corp key may look like this "Pla-0053".  You could also use an alias such as "Playground" or "ILikeToPlay", but that needs to be set inside the database for storage and usage. The corp key is used on login, API access, and in all ecommerce transactions.
• Corp-Wide Settings - These are settings that help control the flavor, tone, and verbiage of all parts of the system. This includes things like, what to call your entity, locations, customers, general inventory items, and so much more. There are hundreds of these settings. This is how you make the system talk and speak your language. This is also where numerous defaults and show/hide options are set. Imagine a whole smorgasbord of options and you only choose just what you want or need. That helps make the system custom for you and your industry. There are settings for invoices, PO's, vendors, taxes, discounts, defaults, and almost every other main subject or topic within the system.
• Corporation - This is a virtual world inside of a system. Corporation is also synonymous with entity, business, company, etc. Usually a corporation can have locations and different things within it but it is usually a tax entity. Often in the system you will see us use the word corp as a shortened form of corporation or business entity. 
• Counter Sale - A shopping cart that is not assigned to a customer. Used in sales situations where the customer does not need to be tracked or assigned. No loyalty points are accumulated for these types of sales. These sales should not be put on account, because the customer/client is unknown. Often it is for high volume, quick cash, or a quick credit card transaction.
• Create - This is another word for adding or making something new in the system. For speed, if using the quick search, you just need the keyword new. For example: new cart, new invoice, new po, new expense, new deposit, new customer, etc. Super power tip... If you want, the keywords new, create, or add also work when using the AI quick search - add time, add deposit, create vendor, etc.
• Cross Corp Invoice to PO - A special function that must be added by a system administrator. There may be fees associated with this functionality (cross corp stuff). Once assigned, it allows one corporation to send inventory via an invoice (outbound inventory) to the other corporation. These two corporations must be on the same server. Once the receiving corporation gets the information, it will automatically turn the invoice into a PO (inbound inventory). Both corps must agree to connect. This example shows flow from one corporation to another, if multiple corporations exist, and need this functionality, they may also be assigned and setup. If advanced options are needed, please ask a representative to tell you about enterprise level functionality.
• CSS - This is an acronym for a web look and feel tool called a Cascading Style Sheet. The CSS of a site dictates colors, roll overs, margins, spacing, font, and other look and feel pieces. Inside of the system/platform we allow you to change a number of settings that affect the CSS.  
• CSV - A CSV stands for a "Comma Separated Values" file. This file format is simple text that uses commas to separate values into tabular data or rows and columns without having all of the lines. It is great for exporting data from one system to another. This is also a common format if data from another system is needed for import inside the system. Within the system, based on permissions, there are options to both import and export CSV files, in certain areas.
• Ctrl - This is the shortened version, or how it is written, for the windows control key. It is often used in a combination for showing keyboard shortcuts. Example: Ctrl-C, Ctrl-V, etc.
• Ctrl-A - This is a keyboard shortcut on windows for selecting all the content in a certain area. This is control plus the A key.
• Ctrl-C - This is a keyboard shortcut on windows for copying a certain selection and putting it on the clipboard for future use. To paste something, use Ctrl-V. These two are often used in combination.
• Ctrl-N - This is a keyboard shortcut on windows for creating a new window in your browser window. Often you can do the same thing by right clicking a tab and clicking new or duplicate, etc. 
• Ctrl-P - This is a keyboard shortcut on windows for printing a certain page.
• Ctrl-T - This will get you a new tab within your current browser.
• Ctrl-V - This is a keyboard shortcut on windows for pasting a certain selection held in memory. Either Ctrl-C or Ctrl-X are the ways of copying something to memory. 
• Ctrl-X - This is a keyboard shortcut on windows for cutting a certain selection and putting it on the clipboard for future use. Ctrl-V is used to paste.
• Ctrl-Y - This is a keyboard shortcut on windows for redoing something that has been undone. Its brother command is Ctrl-Z or undo.
• Ctrl-Z - This is a keyboard shortcut on windows for undoing a previous action. Its brother command is Ctrl-Y or redo.  
• Ctrl-+ - This is a keyboard shortcut on windows for zooming in (make it bigger) on the webpage or browser. This is the control key and the plus sign (+). 
• Ctrl-- - This is a keyboard shortcut on windows for zooming out (make it smaller) on a webpage or browser. This is the control key and the minus sign (-).
• Cultivation - This is general term that some industries use when dealing with plants and herbs. Cultivation usually means tracking and monitoring the entire process from planting, cloning, growing, and other phases, clear out to harvesting and production.
• Custom - This is a broad term and can be used in many different ways. Often, we use custom to refer to custom code, custom look and feel, custom flow, or custom processes. It is also generally used to say, we could add that into the system, but it would be custom. Meaning it would be specific to your needs and wants and go through a process of design and development to meet those needs.
• Custom Logic - This is part of custom code, but the term custom logic usually resides more toward the top of the page. It is like the brain for the page. This is how we control what is happening or could happen on a single page. You may often hear us say, "We could black box that." Meaning we could add code and logic at an insertion point to make the page perform custom actions, logic, flow, or other code related options. 
• Customer Queue - Customers waiting to make purchases can be placed in a line, or a queue, so that they are seen in a first come, first serve order. Multiple queues can be used to designate customers as VIP, Pickup, etc.
• Customers - The people, or companies, you sell items or services to. There are settings inside the system to allow you to name your customers as you see fit. Examples: clients, members, students, patients, buyers, VIP's, guests, etc.

D

• Dashboard - A dashboard is a special interface that shows quick access buttons, charts, graphs, and stats. They come in all kinds of varieties but basically speed up commonly used functionality. Usually, there is some representation of the underlying data in some sort of summary, count, total, or other aggregated function. Often, users like to use dashboards to speed up processes and/or control their layout and space (what they like to see and/or use).
• Data - This is a generic term for digital information. It could mean all kinds of things. This system is a real-time data portal where you can cache, send, upload, and archive your data.
• Data Table - Inside of web pages, tables are often used to help with layouts. A data table is a special kind of table used for reports. It has special functionality like special exports, local searching, sorting table columns, and a thing called pagination (next or previous page). Great for showing and interacting with tables of data or tabulated data (reports with rows and columns).
• Database - This is a background storage engine that holds all of the data. A database contains numerous tables, rows, and columns. The database engine that we use is called a MySQL server. This database server is very robust and can handle millions and millions of records, queries, and actions at a single time. For example, when a cart is fully submitted it transfers information from session memory into the database where it is stored. Technically the database is the storage engine, but sometimes we generally refer to it when discussing data or the storage area.
• Default Homepages - Every user gets to set their default homepage. This is where you land, or are taken to, when you click your logo or home link. Think of this as your virtual starting spot or home base. The reason it says homepages is there are lots of choices that you could set as your default. As a side note you can also switch at any point to facilitate the task at hand. If you want, you can even have a custom dashboard or default homepage made. See the Chooser for more information.
• Default Settings - The whole system has a base of permissions and settings. Settings come on a corporation level, a player group level, a page level, and even on a user level. The system comes with a number of preset or default settings. Often these default settings will be changed based on needs, wants, or dictations from administration or higher authority.
• Delayed Inventory Counter - Normal inventory updates use a thing called an update PO. This is live and immediately affects the database. The delayed inventory counter has a simplified interface. You scan the parent barcode, and it finds the item, you then enter the quantity. This value is saved into a CSV file. The system doesn't know about any changes until you upload the CSV file, and it converts from CSV to database storage. This is available, but we highly recommend using the normal update PO's because it goes live immediately and it is fully integrated.
• Delete - This is the act of making something go away. Inside of the system, most delete or remove actions occur by changing what is called a status from active to inactive. This is how you hide/show or use/don't use certain items. All main player items and their subs have status fields inside of the system. Once you get into a multi-relational database, you don't want to have real deletes and start making holes all over your data. Once again, that is why most things are not really deleted, they are just made inactive.
• Delivery - This usually means that an invoice or order needs to be delivered by a driver or carrier. If your company uses delivery options, they may be setup in the settings. If not, no delivery options will show up. Some delivery options include vehicles, sales staff, travel routes, estimated times, etc. The term delivery can also refer to external entities that need to pick up products and then make those deliveries.
• Departments - These are used to organize employees. They are not required. If used, they allow employees to utilize the clock in/out function (see above). They are also required if doing payroll functions.
• Deposits - Deposits are one of the main application players within the system. Often, deposits are made by adding a number of invoice payments to make the deposit. These deposits end up affecting the bank balances. If you choose not to use banks and deposits, no problem. All invoicing functionality is still available. There are also times that deposits are tied to other balance sheet level operations such as investments or pre-paying for things in the future.
• Deposit Types - A deposit type is a way to classify the deposit line items. The deposit total hits the bank, but each line item may eventually go to a specific area. An older term for this is a chart of accounts for deposits. The system uses deposit types to do the same thing. This could be sales, revenue, credit card fees (reduces a deposit), balance sheet items, etc. By default, the system creates a number of preset deposit types. If more are wanted or needed, those may be added by persons with the correct permission.
• Dewy Decimal System - This was a funny name used as a code name/alias for a project to take functionality from 2 decimal points to 5 decimal points within the system. Sorry librarians, no pun intended. ;) This was just taking numeric quantities, costs, and prices to multiple decimals of accuracy.
• Direct Deposit - This is when a company sends or wires money directly to someone's bank account. This could be for payroll, commissions, or bill payments.
• Disabled - In the system, this usually refers to a field or status that is locked or not ready to be interacted with. Another usage of this term is in dealing with sub inventory. One of the status modes is "disabled", meaning you can't use this yet, until it is enabled or opened.
• Discount Calculator - This is a special tool that allows for a salesperson to play with numbers and values to figure out discounts and profit margins. Nothing hits the database, so they can use it as often as needed. Once they are happy with the values and numbers, they can submit the form to use those values and the discounts on quotes and invoices. As a side note, there is a feature called the advanced add to cart that takes this same functionality even further (full on haggle tool).
• Discount Engine - This is a manager level tool that allows for pre-set discounts that get automatically applied. This could be for specific items, per vendor, specific time periods, or special dates. These automated discounts may be changed, enabled, disabled, etc. as needed. Basically, an automated solution if you have rotating discounts based on items, quantities, or time.
• DPI (Dots Per Inch) - This deals with image resolution both on screen and for printing. If you are printing something you want your DPI higher. If you are just viewing it on screen usually 72 to 96 DPI is enough for your eye to catch on the screen versus images for print are usually printed at at least 300-600 DPI. 
• Drill-Downs - This is a term for navigating through layers. An example might be searching for a specific customer. Say the system returned a number of customer records. The drill-down comes into play as you click on the associated link to see their details, or drill-down to see their history, or drill-down to see other information, etc. Drill-downs are used throughout the system. Once again, it is to navigate layers or get deeper into details and usage.
• Due Date - This is used on invoices, statements, expenses, and other key documents. A due date is when something is due. In business, usually that means a payment is due. Inside the system, there are various fields and search options for due dates. If you, or your company, use due dates for your customer/clients, they may be setup in the corp-wide settings. Once setup, they will be available in the cart, quotes, and invoice sections.
• Duplicate Invoice to New Cart - This functionality allows a user to take an existing invoice and create a new shopping cart that is exactly the same as the original. As a note, the new cart has the totals, line items, quantities, prices, discounts, but no payment information. Great for repeat sales in certain industries. Once the invoice has been duplicated, it may be used as is or altered if needed. You may see a shortened version on buttons and links called duplicate to cart.

E

• E-Commerce - This is any sort of online web presence where you sell your goods and services over the internet. The software has both free and paid versions of ECommerce that are fully integrated and built in for our clients. Some of the cool features that you can harness are mobile ready, bill pay - where customers can come in and pay some of their bills, photo gallery, expanded descriptions, technical specs, automated emailing, and tons of custom display options.
• Edit - Function associated with all aspects of database- customers, vendors, items, banks, e/rs, deposits, invoices, etc. 
• Edit Line Items - Makes changes to the line items (second section) that have been added to a PO, deposit, invoice or E/R. 
• Edit Main - Makes changes to the main section (first section) of a PO, deposit, invoice, or E/R.
• Edit Payments - Makes changes to the payment section (third section) of an E/R or invoice.
• Elements of Time - May be defined by your business. Giant toolset that can be customized to meet your needs. Customer time clock, an appointment book, a scheduler of sorts, a dispatching solution, a payroll timesheet for employees, a mini blog, a general reminder system, etc. You name it, you set it up, and then you get to use it over and over again. You can search it, display it, add to it, create new templates, invoice time, quote time, and generally work with almost anything that has a time element associated with it.
• Employees - An employee is technically someone who works for a company. Inside of the system employee is a term that is used for persons who use the system and have permissions inside the system. Employees may have time cards, payroll, permissions, settings; they can also be used on expense/receipts and PO's and in these instances can be used virtually like a vendor. They also populate the salesperson list. 
• Equity - Equity is a section on the balance sheet which means some sort of long-term value. You can have different things like owner equity, paid in equity, investments, worth and distribution of wealth.
• EOT's - See Elements of Time. EOT is an acronym for Elements of Time. Another term is Time. When you search for time you are searching for an Element of Time. Technically you can have unlimited number of templates which are like cookie cutters. And then you can make an unlimited amount of cookies from those cookie cutters. It can go very deep.  
• ER's - Expense Receipt- these words used together mean any total amount of money that flows out of a bank.
• Expense Types - Chart of accounts for expenses. System comes with several options and the user creates the rest.

F

• Favorites - There are two primary ways that we use the word favorites in the system. One is a list of saved reports called your favorites. Another one is actually where favorites is a shortened term for My Favorite Buttons which are graphical point of sale buttons. 
• Flash - Flash is a shortened term for an Adobe Flash player. Flash has been used on the internet since early times. It could as simple as animations, special buttons, rich interfaces, etc. The software application uses Flash for navigation screens, check writing, barcode generating, and my cart favorite buttons (customer point of sale buttons). Sadly, flash was discontinued by most major browser. We really liked it for multiple parts of the system.
• Flash Bubble Interfaces -  There are three Flash interfaces that were designed my Russell Moore that may be used as default navigation homepages. They have special features such as rollovers, sliding menus, and drop downs. Sadly, this interface no longer exists due to browsers no longer supporting flash interfaces.
• Flash Buttons - Once again these are a shortened term for the my cart favorite buttons. Custom point of sale buttons setup by companies. These can be named, organized, colored, nest them, group them, preset settings, setup special pricing parameters, etc. These are often used as standalone sales buttons or in the split cart view. Split cart has one screen of buttons, and the other screen shows the cart so that you can see what has been added to the cart. Sadly, these flash buttons have been replaced with normal web buttons, due to browser support.
• Flex Attribute - This is a custom field or fields that allow you to setup custom naming and data types for special fields. Flex attributes are somewhat like a database extension. Meaning, if you need a field or value tracked that doesn't exist, you simply create it. Those values are then searchable, and you are able to track that extra or special data (flags, tags, custom data, and other options).
• Flex Grid - Allows a user to custom code up to 30 fields per each main section. In short, flex grid allows the user to add additional tie ins, database fields and notes. This may be setup in a one-to-many relationship and allows for interconnecting different pieces within the system. Admin settings allow for limited fields to show up for simple add/edit processes. Very flexible and help with custom data tracking and reports.
• Footers - A footer is anything that happens on the bottom of the page that is consistently there. Usually such things as navigation, branding, logos, copyrights, or other consistent notifications. 
• Form/Submit Form -  Anytime that a user can interact with a website is usually in a form. The software application has tons of web forms. Without getting super detailed you can have text fields, number fields, drop downs, text areas, radial groups, list boxes, check boxes, toggle switches, buttons, and other form features. The submit part of a form is when it actually gets sent back to the server and some sort of action takes place such as a search, an add, an update, a commit, a continue, etc.
• Fracture - This is a code name for a future buildout of the adilas.biz application. It involves all kind of toggle on/off settings, aliases, deeper code structure, and ability to customize anything. The term fracture came as we started seeing main components and pieces start sub diving into subs or fractures. There are whole pages about what this means - future buildout and master plans - also called adilas lite - https://data0.adilas.biz/lite/
• Fulfillment - This is the act of finishing or fulfilling an order or invoice. Fulfillment is a step in the process. Within the system, there are special settings and pages to help with this functionality. Often, once something has been fulfilled, it gets stamped or approved and then passed on to the next stage or phase.
• Functions - This is a general term that could be used for what is your business function meaning process or flow. It could mean a logic decision behind the scenes - pass this variable to the function and you will get this result. It could also just generally mean how do things function meaning how do things work, how does it interact. Another term that we use sometimes is if you are dealing with API sockets (Application Programming Interface), we will often talk about the socket as if you are calling a certain function. 

G

• Gallery - A gallery is usually a collection of things most often photos, media/content, files, some sort of digital content. All of the 12 main players have their own galleries. Most galleries are tied to individual items within the groups. 
• General Tie-in - This could be one of two things. It could be talking about a thing called a flex grid tie-in which would be additional data related to the main item. Another reason we use general tie-in is if we don't know where the connection is going to go it can be tied to all sorts of things. Basically, the tie-in means a relationship and general means you will need to categorize it.
• Gift Cards or Gift Certificates - Gift cards deal with selling a future I owe you to a customer or client. The value is held on the side until it is redeemed or used. Gift cards and gift certificates are part of the section called special accounts. This section deals with loyalty points, gift cards, vendor credits, in-store credits, and other miniature tracking accounts. Once turned on, this functionality is available at no charge from within the POS system. Your company is in charge of the actual cards (if using a physical card), but the tracking and usage of the system is built in.
• GIF Image - A GIF image is a graphic and is considered to be in the Bitmap family. They have somewhat of a limitation on colors but they can still go up into the hundreds (like 256 colors). Some other really good benefits is they can have a transparent background and they can contain small animations.
• Global - This is a general term. We use it in a couple different ways. One would be a global variable meaning it is available for all. We have global settings which are generic across the whole system or a starting point. Then dealing with a world-building concept - global means within a world what is the style, attributes, presets, etc. for that world. All of these uses indicate broader or more general terms. 
• Global Context - This is a term that often refers to AI or artificial intelligence. The global context is a term that deals with the overarching what, when, who, why, and how type values. Global context helps the AI figure out what goes where. Lots of moving pieces, but basically content to keep it aligned with the current or programmed tasks or functions.
• Go Mode - This is a special keyword to help the system use the most possible navigation options. There is a feature inside of adilas called the quick search. It exits on every page in the system. If you use the quick search, you can jump and bounce to any other part of the system. If you type in the keywords "go mode" into the quick search, it will take you to a special page that is programmed to show you almost every possible option in the system. Some people like to select this page as their main homepage from the chooser. It's that fast... Go mode is for let's go! Super powerful search page.
• GPS - Global Positioning System. Basically, inside of the software application, GPS can mean a physical location like an actual GPS or sometimes it is used as a term for a virtual locator of where I am in this world or in the system. Indicating a location, such as I am in invoices or deposits, etc. A cousin to GPS is something called an RFID tag. Both of them use some sort of X, Y, and Z coordinates but the main difference is that GPS is over a broader spectrum and RFID is in the confines of some smaller geo-fence but you can still tell where things are moving and can track things in spatial ways. 
• Gram Counter - Control added to the shopping cart for the cannabis industry that helps salesperson stay compliant in how much cannabis they sell to a customer. Multiple varieties exist based on requirements of the state of operation.

H

• Half Baked - This is when a product or feature is mostly done and/or partially done. Haft baked means it still needs a little bit of loving to make it perfect. Sometimes features are released in a beta or trial version. We call that half baked or half-baked.
• Hardware - Technically this is computer peripheral type term. It usually means something that physically exists or something you physically connect to a computer. There is a physical aspect to it. You can see it, touch it, connect to it, it can contain it's own programs and software, etc. Some common pieces are laptops, desktops, monitor, disc drive, scanners, printers, and so on. Almost anything that has a physical component and an electronic piece that can be associated with a computer is called hardware. 
• Harvest - Part of the plant cultivation cycle. This is when you take a part or all of a plant and turn it into something. If you company does this type of process, there are special tools inside of the system to help with the harvest process.
• Hash - The word hash has a number of different meanings. Usually inside of a computer system a hash means a small encrypted value that may be de-crypted or decoded by the computer. A way to make something non-human readable but still decipherable to a computer with the correct codes to unwind it. A general term for hash is a mix of things that gives you a new item or output at the end. 
• Headers - These are usually at the top of the page and have a reoccurring look, feel, theme, navigation, search options, menus, etc. It is basically a way of standardizing multiple pages to look similar - you can use or create a header. 
• History - History inside of the software application takes on numerous different flavors. History could be just what happens over time. It could also be user interactions, cause and effect cycles, check points, etc. The history is also a shortened word for the audit trail, the log files, and the decision trees within the system. Most histories inside of the system are unalterable - they are caught and monitored behind the scenes as actions take place. History inside of the software application can take on a couple different forms - effectual, historical, financial. These are all aspects of history but they all have a little bit of their own flavor. 
• Homepages - This is a web term for a starting spot or a spot that has like pieces. What we do is allow everyone to start with their own homepage or starting area. This allows them to navigate the system or have quicker access for the features they use. The other use of the term homepage in the system is for each of the 12 main players. All of these 12 main players have their own homepage or main hub for the features associated with that player. Such as invoice homepage, PO homepage, expense/receipt homepage, etc. Sometimes these are called sub homepages. 
• Hover - Action used to view links in the database. At the top of every page user can 'hover' over the main links to access myriad other pages in the database.
• HTML Buttons - There are two different terms for HTML buttons. Any form inside of the system technically has an HTML button to help it submit or do any other process. The other use of the term HTML buttons deals with my cart favorites and this is a comparison between Flash buttons or HTML buttons - meaning how the buttons are generated. 

I

• Ice Down - This is a term for basically permission based locking. This goes back to an analogy we use with liquid water turning more solidly into ice. As data in the system becomes more firm or set it virtually gets iced down. 
• Inactive - A status that designates data as being out of use. Inactive means remove, hide, or don't use. Inside the system, a status of inactive is how you virtually delete things. When inactive, data will not show up in searches and reports by default. A user must specifically request to view inactive data.
• Interactive Map - This is a graphic that shows a lot of the key elements inside of the system. A number of different departments, homepages, areas that have their own tools, etc. It is one of the standard navigation homepages. It is also used often for training when we are trying to show flow between the different areas or departments. The help file for that page goes into major details as to why things are organized on the map the way they are. 
• Internal Build PO - This type of PO is used internally to take raw goods and combine them to create something new (kitting, packages, groups, mini manufacturing, etc.). For example, say you wanted to make a cake, the raw goods might be flour, sugar, eggs, butter, etc. The internal build PO would subtract the raw goods from inventory (negative quantities) and create a new product called cake or cookies (positive quantities). This PO type has it's own permission and is very powerful.This same PO type is used by the system when using the internal recipe/build process. The recipes are basically a pre-set group of ingredients, parts, items, and/or outputs. These recipes are called "build and hold" recipes. The internal build PO may also be used when taking a certain part, painting it, heating it, cutting it, chopping it, combining it, or somehow changing it into some other part (any type of mini manufacturing). This PO type, internal build, is how you physically control your inventory counts. Similar to the update PO, this PO is not vendor specific and does require a special permission to use this PO type.
• Internal Repair - This deals with a stock/unit. Basically it makes an internal serialized item become a customer and you can use anything from your shop or store and attribute it or apply it to that specific stock/unit. 
• Invoice - Use to record a sale of any item or service to a customer.

J

• JPEG Image - A format for compressing image files. Every form in the database has a storage space for jpegs that can be accessed from the photo/scan button.
• Jump - This could be a couple different things. Often we will use the word jump to indicate some sort of motion or movement. This could be let's jump into this or jump to this place on the page or somewhere else in the application. Sometimes we use the same phrase when we talk about using the quick search inside of the system to navigate somewhere. So while this is an action term indicating movement and navigation it can also refer to times when you skip multiple steps by clicking or jumping somewhere. 
• Junk - This could refer to email, junk email. It could also refer to doing something which you are going to get rid of. Or it could be if you are putting garbage into the system, you are going to get garbage back out. This refers to putting bad data in the system - junk, garbage. 
• Just in Time - An acronym for this is JIT. This was originally developed in manufacturing and operational warehouses. Now it has been modified and is used in all kinds of things such as just in time inventory management, just in time bill pay, just in time project management, just in time communications, and so on. Instead of planning and preparing everything out to the nines sometimes you can do it just in time which saves both time and money and is an efficiency factor.

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Small note... The other vocabulary or glossary words and sections are listed below as well as on element of time # 4042 in the Adilas University site.
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