Balance Sheet Homepage
This is the balance sheet homepage. This page will act as the main hub for the different balance sheet functions and operations.
The page is divided into a number of different sections. The links at the top (sub navigation) are there to help you move about and handle special management options for balance sheet items.
The next section (just buttons), allows you to create and view actual balance sheet reports. The two different buttons have different functions. The build new report button will take you to a three-step process and allows you to search, format, and display an actual balance sheet report. If you need special settings for your balance sheet, use the build button. The other button is for viewing saved PDF versions of the balance sheet for reference (archives). Saved balance sheets will be in pdf format and will not have any drill-down links (just the data and numbers).
The next section is the quick search and will return data and balance sheet items to this page. The results will show up below the small search form. If you need special custom settings (unit costs, date settings, locations, part costs, and net profit date ranges), you will need to use the build button and build section of this page. The quick search is very basic and returns unformatted info back to the balance sheet homepage. The build section shows the same info but allows you to be more specific and view your data in a more standard format.
To use the quick search, set the date to the requested look-back value (may be a date in the past). Then click on the balance sheet types you wish to see. If you only need the assets, just click that box and submit the form. If you want to check everything, click all three boxes and click the "get values" button.
Once the data is returned, the system maintained items will show up just below the main quick search form. Each item will have a drill-down link to view the underlying data.
The next thing that will show up is the user-maintained balance sheet items. These items are special and have a number of options including photo management, sub line items (tie-ins to deposits, invoices, PO's, expense/receipts, and other balance sheet items), special math calcs, and their own detail page. A user-maintained item is something special that the corporation/entity needs to track but the system does not track it automatically. Thus, it is called "user-maintained" and means that all values, subs, line items, and calculations are the responsibility of the users (you and your team). There are three possible values to use for user-maintained items. They are the assigned item value, the running value (starting amount plus sum of the line items), and the difference (assigned value minus running).
Once all (or part if only certain checkboxes have been checked) of the data is returned, there will be a quick number check section on both the top and the bottom of the page. If a category has been chosen from the quick search (assets, liabilities, or equity), the system will show the totals and also show a shown/hidden indicator to help you know what totals you are looking at. Each sub section has its own help file with additional information.
If you are out of balance, there will be a special link that will take you to the history homepage where you can see what items show up for roll call. That reports has its own help file and drill-down links to show the underlying data.