This page is divided into two main parts. The section on the left is for main groups and the section on the right is for sub groups. Each section has an add/edit form and a list of current values. Check the submit buttons for help in knowing what mode the page is in (add or edit mode).

This is where you set up the full expanded path of your accounts. Each account type (deposit or expense type) will need to be pointed clear back to the income statement or the balance sheet. Each path will need a destination, a category, a group, a sub group, and the actual account. The later three sections are editable by you and may contain whatever verbage you desire. The only values that will be seen by most non-admin users will be the sub group and account name (last two values). Tip: Think four levels deep for your naming convention. If you can't break it down to four levels, use the same word or phrase in more than one of the sections.

You are allowed to have as many groups and sub groups as needed to track your deposit revenue and expenses. Here is a small break-down of where the destination/category (top level) groupings will show up and what they should be used for:

I.S. - Normal Deposit :: This deposit type should be used for all basic deposits from sales or invoices. These values will not actually show up on the income statement as stand alone items unless they are not assigned to an invoice. If they are tied to an invoice, the invoice details will show up on the P&L or income statement. Invoices are able to hold more details than deposits (what was actually sold). These deposit types will also show up on the balance sheet as part of the bank balance. Use this deposit type for all normal sales deposits.

I.S. - Other Revenue :: This deposit type should be used for non sales related deposits (other income that is not physically on an invoice). These values will be added to the revenue section on the income statement (P&L). This is how you record incentives, kick-backs, commissions paid to you, refunds, etc. Your other option is to create an invoice to hold the details. If this is the case, use the normal deposit type. Warning: If you use this deposit type (other revenue) may sure that you are not double booking items that are on an actual invoice. Otherwise, it will show up on the P&L in the invoice sales section and in the other revenue section.

I.S. - Revenue Adjustment :: This is a special deposit type that allows you to alter or subtract from normal or other revenue. Most times these values will be a negative deposit (money got taken out of the deposit or expected deposit). A perfect example might be something like an American Express credit card fee. The sale price is x but by the time it hits your bank it is y. Use this category to help track these values. These values will show up on the income statement as adjustments to revenue.

B.S. - Special Deposit :: These deposit types are for balance sheet items and will end up being part of the bank balances (cash) or other user-maintained balance sheet items. These deposits are never shown on the income statement. This is also where you could do things like bank transfers (moving money around), get loan money, record investments, etc.

Basic expense type destination/categories:

I.S. - Normal Expense :: This is your basic expense type and should be used for all normal expenses. These values will show up on the income statement under the category of "Expenses" (after gross profit but before net profit). Any payments made on these expense types will also end up being part of the bank balances on the balance sheet.

I.S. - Cost Of Sales (COGS) :: This is an alternate expense type that will show up on the income statement but is directed to the COGS portion (before gross profit). Very similar to the normal expense type except it shows up higher (placement) on the income statement before gross profit is calculated.

B.S. - Special Expense :: This expense type category will skip the income statement and will show up on the balance sheet as cash or other user-maintained balance sheet items. This could be anything from purchasing inventory, purchasing assets, bank transfers (moving money around), reimbursements, etc.

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