This is the main receivables homepage. This page will help show monies that are still owed to us or are in the process of being collected. Accounts receivable denotes the time periods and amounts that occur between invoicing, payments being made, depositing the money, and finally having the money show up in the bank. This page is divided into two main parts. The top is the search form and allows you to search for four different types of receivable reports. If the search criteria form is hidden, use the show/hide button to interact with the search form. The only required fields are the report type and the date switch. All other fields are optional and help to filter the records. The search results will show up below the main search form. Each different report type will have its own look and feel.

By default, the page will select the "Who Owes Us Money" report type and will leave all of the other fields as blank or set to default values. This allows you to enter search criteria and filter the results as needed. If you need to reset the form (back to blank), there is a link at the top that says "reset this page". There is also a link that says "advanced receivables search". This link takes you to a more detailed search page with additional search options. The search results from that page will show up on a separate printer friendly page.

Special notes about each report type:

1. Who Owes Us Money - (grouped by customer) - This report will show a breakdown of who has outstanding invoices and the dated totals (current, 30, 60, 90, etc.) on the invoice/payment aging. This report has options for drilling down to the specific invoices that are associated with the date ranges. It also has options for applying payments to the open invoices, viewing payment histories, and creating statements for the customer. This report is set up as a quick grouped overview of who owes us money.

2. Invoices Missing Payments - (aged invoice report) - This report is set up to show individual invoice details and aging. The report will show the invoice date, main invoice amount, payments that have been made, and how much is still owed (difference) on a per invoice basis. The aging on this report is from invoice date to invoice paid date.

3. Invoice Payments - (not yet deposited) - This report will show invoice payments that have not yet been deposited. The reason this is a receivables report is money is technically in our hands but may not have hit the bank yet. The whole purpose of this report is to help users be accountable for monies until it really hits the bank. There is an admin link to modify the deposit status of a payment. This link will only show up if you have admin permissions for receivables. Additional help is available on that page. The aging is from invoice date to invoice payment date. It then tracks from payments being made to the deposit date for the payments. If the payment has already been deposited, it will show the deposit number as a drill-down link. If a payment is for $0.00, it will not show up on this report (such as on account payments set to $0.00).

4. Deposited Payments - (aged payment/deposit report) - This report will show invoice payments that have been marked as deposited but have not been verified (reconciled or shown in the bank). The aging is the same as above with an additional age from deposit date to deposit verified date. These are payments that are said to be deposited but may not have shown up in the bank yet or the bank has not yet been reconciled. Once again, the purpose of this report is to help make sure that all monies that are received go all the way from invoices (what is owed and for what), to invoice payments (what is actually paid), to deposits (what was put in the bank), to eventually showing up in the bank (actual dollars in the bank - verified).

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