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Basic Assignments
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Options & Settings
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Main Time Information
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Notes:
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Requirements for Creating a Balance Sheet Item: - Must have a bank - Must have balance sheet items turned on o This is where I will create the system defaults o First check and then create if needed System Generated B.S. Items: - B.S. – Assets – Current Assets – Cash/Bank Accounts o Each bank account name (dynamic) - B.S. – Assets – Current Assets – Petty Cash o Each active location with a positive petty cash value (dynamic) - B.S. – Assets – Current Assets – Inventory o Each vendor for parts (dynamic) o Each make for units (dynamic) o ??? does inventory go with current assets or by itself under B.S. – Assets – Inventory • Then grouped by inventory type • Parts by part category and then vendor • Units by make - B.S. – Assets – Current Assets – Accounts Receivable - B.S. – Liabilities – Current Liabilities – Accounts Payable - B.S. – Equity – Other Equity – Net Profit - Others: REI’s, Units, PO’s, Floorplan, Payroll - Keep a record of crop B.S. groupings and id number. This will help when system creates new system B.S. item. If everything starts at zero… only add as needed Steps that a new corp makes: 1. New corp - No B.S. items created 2. Assign new corp to inventory types - If assigned to B.S. inventory types - Set up all defaults groups, sub groups, etc. 3. On locations, watch for petty cash values - If yes, create B.S. item 4. On banks, watch for new banks - If yes, create a B.S. items 5. On units, watch for new items - B.S. item 6. On parts, watch for abnormal part (unlimited don’t count) this may be part of a P.O. or a standalone part. It really doesn’t count until it gets brought into inventory. - (5 & 6 – could be multiple on a per vendor or per make basis) 7. On PO’s – watch for 1st PO 8. On units, watch for 1st floorplan item 9. On e/r watch for 1st Split 10. On e/r watch for 1st REI 11. On invoices watch for 1st unpaid invoice |