This is the results page from the advanced expense/receipt search page. As a note, expense/receipts have three main sections or parts. This page shows what we call the "main" expense/receipt details. The other sections are the line items and the payments. The main results will be shown in two lines per receipt (as a minimum).

If you want to refine your search or export the data to Microsoft Excel (must have the advanced permission), click the "refine your search" button at the top of the page. This allows you to pass data back and forth between the search page and results page.

There are three basic totals for the page. This helps to get an idea of what is pending, verified, and the grand total. The totals only reflect the records that were returned to the search. There are three options (links) for dealing with the receipt. They are edit, printable, and history. The edit link is what you click to edit either the main expense/receipt info, the line items, or to verify the receipt. The printable link will take you to the printer friendly expense/receipt page. The history will show the actions taken on a specific receipt and who, what, and when the action was completed.

Expense/Receipts that do not match the receipt amount and the sum of the line items will be flagged with a special flag. This helps you to know where to focus and which receipt might still need some help.

If you have more than 50 records returned by a search, you will get a small next page form that will allow you to switch between pages of the report. As you switch pages, the application will remember the criteria of your last submitted search. The totals deal with all of the records as a whole and not just the records that are shown per page. This is only true when you have more than one page of results.

General privacy note: Some of the numbers may be hidden if the expense/receipt has the privacy switch turned on. This helps comply with federal privacy policy.

General note about exporting data - If you have the admin permission over expense/receipts, there will be options to export any and all of the data to a Microsoft Excel (spreadsheet) format. If you don't have access to a Microsoft Office product license (which includes excel), we recommend a FREE software solution called OpenOffice.org or view a help file with more info.

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