This is the user-maintained balance sheet item detail page. This page acts as a mini hub for actions that are done to a single user-maintained balance sheet item. The page is divided into a number of different sections.

The top section has a number of navigation links to help you move around. If you have the admin permission, there will be options to edit the main, add new line items, etc.

The next section is the meat of the whole page. This is where all of the item information is shown. The value that has the "*" (asterisk) by it is the actual "show value" or "use value" in the final numbers. If the asterisk is in the wrong place (by the wrong value), you will need to do an edit of the main item data. See the help file on that page for more info and options.

The bottom section is a running list of line items that have been assigned to the item. If you have the admin permissions, there will be a button at the bottom of the page that will allow you to add a new line item. There will also be a link at the top that allows you to add a new line item. The line items have a flexible five-way tie-in option to tie to deposits, invoices, expense/receipts, PO's, and other user-maintained balance sheet items. It is also important to know that line item values may effectively bump the running amount up or down depending on needs. As a general rule, try to work with positive numbers. There are, however, options available for negative numbers, sums, and differences. This will be determined by the item type and how it needs to show on the actual balance sheet report.

There is a look-back date form half way down the page. This look-back date runs a special check on the subs or line items. The application then does a new calculation and only included the line items that are within the date range selected. The starting value of the date range is the starting date recorded on the main balance sheet item page. The ending date range is the date submitted as the look-back date value.

** Special Note **
If a flag appears on one or more of the balance sheet line items, this means that the line item is recorded and assigned but the values are not added into the main values shown. The reason this may happen (sometimes you may want to happen on purpose) is that the line item date is less than the main starting date for the item or the line item date is greater than the look-back date submitted. The main starting date is the controller for all of the line items and whether or not to include them. This feature allows you to start an item with known values and then work backwards if time permits. Once again, the key is the main starting date and how it compares to the line item dates.

« Back . [contact Adilas support - email form]